Classes of information ...
- Who we are and what we do.
- What we spend and how we spend it.
- What our priorities are and how we are doing.
- How we make decisions.
- Our policies and procedures.
- Lists and registers.
- Services provided by the council.
Quick links ...
1 - Who we are and what we do
Organisational information, structures, locations and contacts.
1 - Who we are and what we do
| Categories |
Document/Resource (linked where available online) |
Format |
Cost |
| Council constitution |
Council Constitution |
Online
Printed |
Free
£ppp (10) |
| Council democratic structure |
|
Online
Printed |
Free
£ppp (10) |
| Council Directorate structure |
Council Constitution part 7 - Management Structure |
Online
Printed |
Free
£ppp (10) |
| Location and opening times of council properties |
|
Online
Printed |
Free
£ppp (10) |
| Currently elected councillors’ information and contact details |
A-Z of Councillors |
Online
Printed |
Free
£ppp (10) |
| Contact details for all customer-facing departments |
Contact us - Council Housing, General Enquiries, Money Matters, Planning |
Online
Printed |
Free
£ppp (10) |
| Most recent election results |
Electoral Information |
Online
Printed |
Free
£ppp (10) |
| Relationships with other authorities |
|
Online
Printed |
Free
£ppp (10) |
2 - What we spend and how we spend it
Financial information about projected and actual income and expenditure,procurement, contracts and financial audit.
2 - What we spend and how we spend it
| Categories |
Document/Resource (linked where available online) |
Format |
Cost |
| Financial statements, budgets and variance reports |
|
Online
Printed |
Free
£ppp (10) |
| Capital Programme |
3 Year capital programme within each Council budget document |
Online
Printed |
Free
£ppp (10) |
| Spending Reviews |
Council budget |
Online
Printed |
Free
£ppp (10) |
| Financial Audit Reports |
About reports to Committees |
Online
Printed |
Free
£ppp (10) |
| Members’ allowance scheme and allowances paid under it to councillors each year. |
|
Online
Printed |
Free
£ppp (10) |
| Staff allowances and expenses |
Jobs (Conditions of service). |
Online
Printed |
Free
£ppp (10) |
| Pay and grading structure |
Jobs (Pay grades 1-3 and 4-13) |
Online
Printed |
Free
£ppp (10) |
| Election Expenses (returns or declarations and accompanying documents relating to expenses sent to the council) |
- Parish and Town Council election expenses are retained for 12 months,
- All other local government elections, expenses are retained for two years,
- Parliamentary elections they are available for inspection for two years, and
- European parliamentary elections, one year.
|
Office
Photocopied |
Free
£ppp (20) |
| Procurement procedures |
Rules of Procedure (Council Constitution part 4) |
Online
Printed |
Free
£ppp (10) |
| Details of contracts currently being tendered |
Current tenders over £50,000 |
Online
Printed |
Free
£ppp (10) |
| List of contracts awarded and their value |
Headline values only |
Office
Printed |
Appointment
£ppp (10) |
| District auditors report |
Managing performance |
Online
Printed |
Free
£ppp 10 |
| Financial statements for projects and events |
Council budget |
Online
Printed |
Free
£ppp 10 |
| Internal financial regulations |
Rules of Procedure (Council Constitution part 4) |
Online
Printed |
Free
£ppp (10) |
| Funding for partnership arrangements |
About reports to Committees |
Online
Printed |
Free
£ppp 10 |
3 - What our priorities are and how we are doing
Strategies and plans, performance indicators, audits, inspections and reviews for the current year and previous three years.
4 - How we make decisions
Decision making processes and records of decisions for the current year and previous three years.
4 - How we make decisions
| Categories |
Document/Resource (linked where available online) |
Format |
Cost |
| Timetable of council meetings |
Timetable of meetings |
Online
Printed copy |
Free
£ppp (10) |
| Agendas, officers’ reports, background papers and minutes of council committee, sub committee and standing forum meetings |
Council papers |
Online
Printed copy |
Free
£ppp (10) |
| Major policy proposals and decisions |
Council papers |
Online
Printed copy |
Free
£ppp (10) |
| Facts and analyses of facts considered when framing major policies |
Council papers |
Online
Printed copy |
Free
£ppp (10) |
| Public consultations |
Public consultation analysis |
Online
Printed copy |
Free
£ppp (10) |
| Internal communications guidance, criteria used for decision-making, internal instructions, manuals and guidelines |
|
Online
Printed copy |
Free
£ppp (10) |
5 - Our policies and procedures
Current written protocols, policies and procedures for delivering our services and responsibilities.
5 - Our policies and procedures
| Categories |
Document/Resource (linked where available online) |
Format |
Cost |
| Policies and procedures for conducting council business |
|
Online
Printed copy |
Free
£ppp 10 |
| Policies and procedures for delivering our services |
- Affordable housing policy,
- Clean Neighbourhoods and Environment Enforcement Strategy,
- Council garage, conditions of tenancy,
- Council housing tenancy agreement,
- Council housing tenant anti-social behaviour policy,
- Environment enforcement policy,
- Equality and diversity,
- Food safety enforcement policy,
- Health and safety enforcement policy,
- Play policy,
- Refuse collection policy,
- Statement of community involvement (Local Development Framework),
|
Online
Printed copy |
Free
£ppp 10 |
| Policies and procedures about the recruitment and employment of staff |
- Outline conditions of service, see Jobs.
- Current vacancies, see Jobs.
|
Online
Printed copy |
Free
£ppp (10) |
| Customer service |
|
Online
Printed copy |
Free
£ppp (10) |
| Records management and personal data policies |
Data Protection and Freedom of Information, including records management. |
Online
Printed copy |
Free
£ppp (10) |
| Charging regimes and policies |
|
Online
Printed copy |
Free
£ppp (10) |
6 - Lists and registers
6 Lists and registers
| Categories |
Document/Resource (linked where available online) |
Format |
Cost |
| Public registers and registers held as public records |
Local Land Charges Register (Personal searches) |
Various |
See web pages or General Fund |
| Asset registers and information asset register |
|
Online
Printed copy |
Free
£ppp (10) |
| Register of councillors’ financial and other interests |
A-Z of Councillors, for each Councillor where applicable. |
Office
Online
Printed copy |
Appointment
Free
£ppp (10) |
| Register of gifts and hospitality |
- Register of gifts and hospitality (Staff)
- Register of gifts and hospitality (Councillors)
|
Office |
Appointment |
| Licensing, planning, commons, footpaths etc |
Licensing register, |
Office
Online
Printed copy |
Appointment
Free
See General Fund |
|
|
Office
Online
Printed copy |
Appointment
Free
£ |
| Register of electors (edited) |
Electoral Registration |
Data format or Printed copy |
£ dependent on format and number of entries, see web page or General Fund. |
7 - Services provided by the council
Information about the services the council provides including leaflets,guidance and newsletters.
7 - Services provided by the council
| Categories |
Document/Resource (linked where available online) |
Format |
Cost |
| Local Government services in the Babergh area
| A - Z of Services |
Online
Printed copy |
Free
£ppp (10) |
| News and newsletters |
|
Online
Printed copy |
Free
£ppp (10) |
| Election Information |
Electoral information |
Online
Printed copy |
Free
£ppp (10) |
For a full list of charges please see the General fund charges in Part 15 of our current Policy and Budget Framework 2009 - 2010.
£ppp (10p) is the cost of photocopying based upon 10p per sheet, postage and packing. Prices will vary depending on the number of pages within a document.
£ppp (20p) for election expenses only. Election expenses are available for viewing at the main Babergh District Council office in Hadleigh. If you require copies of the documents they are 20p for each side copied. Postage would be extra.
About reports to Committees
Please read the reports in conjunction with the minutes of the meeting, see Council papers for all committee minutes.
If after reading the publication scheme and A - Z of services, you cannot find the information you are looking for you can make a request for information under the Freedom of Information Act 2000.
The Act is retrospective and information requests can be for information created before the Act came full into force in 2005. However, where any of the information comes within an exempt category either under the Freedom of Information Act 2000 or other relevant legislation, it will be provided with the exempt material deleted.
Making a complaint, suggestion or compliment
If you are not satisfied with our response to a request for information you may make a complaint, using our complaints process.
If after going through the Council's formal complaint and appeals system you are still not satisfied then the Freedom of Information Act 200 makes provision for you to complain directly to the Information Commissioner's Office:
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire
SK9 5AF
Web: Information Commissioner's website
Advice and assistance
If you need help to make a request for information, please contact the Freedom of Information team (see "Contact us ..." at the bottom of this page).
Reviewing and maintaining the Scheme
The Freedom of Information Act 200 states that a publication scheme should be reviewed from time to time. The Council is responsible for reviewing and maintaining this guide to information and the data it contains. The guide and operation of this scheme will be reviewed annually. Material will be updated and any outdated information will be removed.
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