BABERGH DISTRICT COUNCIL
STRATEGY COMMITTEE
MINUTES OF A MEETING OF THE STRATEGY COMMITTEE HELD IN THE COUNCIL CHAMBER, COUNCIL OFFICES, CORKS LANE, HADLEIGH ON THURSDAY 7 MAY 2009
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PRESENT: Mr N A Ridley – Chairman
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Mr M P Booth
Mrs S Carpendale
Mr A J Hinton
Ms J A Jenkins |
Mr R E Kemp
Dr M R Miller
Mr C M Spence
Mrs S M Wigglesworth |
Mr N A Bennett was unable to be present.
Mrs J Antill, Chairman of the Information Management Task Group attended the meeting in order to present the Task Groups recommendations referred to in Minute No.10 below.
RESOLVED
That Mr A J Hinton be elected Vice-Chairman of the Committee for the ensuing year.
None declared.
RESOLVED
That the Minutes of the meeting held on 7 April 2009 be confirmed and signed as a correct record.
None received.
None received.
None received.
The Director of Corporate Services submitted a report (Paper J16) on items identified for the Strategy Committee.
RESOLVED
That the work plan set out in Paper J16 be noted.
The Director of Finance and the Director of Corporate Services submitted a joint report (Paper J17) outlining the key issues and challenges relating to this years strategic and financial planning process and the proposed approaches to tackling these in terms of the Council’s medium to long term forward plans.
Members discussed the overall approach and thought it would be useful to include an interim report to Strategy Committee on the SFP process and that a future Members seminar’ should also include a discussion on the matter.
RESOLVED
(1) That the key issues and challenges relating to this year’s Strategic and Financial Planning Process as outlined in Paper J17 be noted and that the overall approach to tackling these as set out in Paper J17 be endorsed.
(2) That the SFP Task Group considers the various issues and the involvement of the Overview and Scrutiny Committees in scrutinising the areas that will require consideration as part of the overall process.
(3) That the 8 October Strategy Committee meeting considers an interim report on the SFP process and that the matter be included on the schedule for the 29 October Members Seminar.
The Head of Customer Services submitted a report (Paper J18) requesting approval for an Action Plan, together with the associated budget for ongoing CAST activity during 2009/10.
RESOLVED
(1) That the Action Plan outlined in the Appendix to Paper J18 be approved.
(2) That a budget of £50,000 be allocated to resource the work involved in the Action Plan in Paper J18.
Mrs J Antill, Chairman of the Information Management Task Group, introduced Paper J19 which provided a reminder and status report of the project being undertaken to take major improvements to the quality and usability of our land and property information and the benefits that the project (known as LAMP) will provide.
It was noted that the specification for the data capture of some planning application information for use in the new system has had to be modified. This will require additional work and further cost.
RESOLVED
(1) That the latest assessment of savings and the reasons behind these as outlined in Paper J19 be noted.
(2) That the investment of a further £71,000 capital be approved to modify the process adopted for the conversion of planning applications.
(3) That this funding be found through an estimated £40,000 saving within the ICT capital budget in 2009/10 with the remainder being found through a review of the final expenditure position on the overall capital programme for 2008/09.
The business of the meeting was concluded at 11.00 am.
Chairman
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