19 May 2009 - Agenda

                                                                  Members

Mrs J Antill
Mr J C Brand
Mr D M Busby

Mr D G Grutchfield
Mr B Riley
Mr C A Roberts

Mr H N Todd
Mr D M Walton
Mr L H Young

ITEM

BUSINESS

1

SUBSTITUTES AND APOLOGIES

Any Member attending as an approved substitute to report giving his/her name and the name of the Member being substituted.

To receive apologies for absence.

2

ELECTION OF VICE CHAIRMAN

3

DECLARATION OF INTERESTS

Members to declare any interests as appropriate in respect of items to be considered at this meeting.

4

MINUTES

To confirm and sign the Minutes of the meeting held on 24 March 2009 as a correct record.

5

PETITIONS

The Director of Corporate Services to report, in accordance with Council Procedure Rule No. 13, the receipt of any petitions submitted to the Chief Executive.

6

QUESTIONS FROM MEMBERS

The Chairman to answer any questions on any matters in relation to which the Council has powers or duties which affect the District and which fall within the terms of reference of the Committee of which due notice has been given in accordance with Council Procedure Rule No. 15.4 – (a) and (b).

Paper
J20

7

ANNUAL AUDIT AND INSPECTION LETTER 2007/08

Joint report by the Director of Finance and the Director of Corporate Services attached.

Mr G Bemrose from the Audit Commission will be in attendance at the meeting to present this item.

Paper
H177
and H219

8

RECOMMENDATIONS AND REPORTS FROM COMMITTEES

Anti-Fraud and Corruption and Whistleblowing Policy (Standards Committee Minute No. 49)

Members had before them Paper H177 together with a copy of the Anti-Fraud and Corruption and Whistleblowing Policy appended to that report.  They were aware that the Policy had been approved by the Overview and Scrutiny (Stewardship) Committee at its meeting on 27 January 2009, with a request for Standards Committee to consider the Policy and make observations, and recorded their thanks to the Overview and Scrutiny (Stewardship) Committee for the opportunity to comment. 

The Committee considered a report (Paper H219) by the Monitoring Officer identifying possible amendments to the Policy in the context of ensuring that it promotes high ethical standards and is compatible with the Members’ Code of Conduct.  Following its consideration, Members agreed that the proposed amendments should be recommended for inclusion in the Policy.

RECOMMENDED TO OVERVIEW AND SCRUTINY (STEWARDSHIP) COMMITTEE

That the revised Anti-Fraud and Corruption and Whistleblowing Policy appended to Paper H177 be amended in accordance with paragraph 5.4 of Paper H219 to ensure that the Policy promotes high ethical standards and is compatible with the Code of Conduct for Members.

Paper
J21

9

2008/09 ANNUAL INTERNAL AUDIT REPORT

Report by the Director of Finance attached.

Paper
J22

10

RISK MANAGEMENT – QUARTERLY MONITORING REPORT

Report by the Director of Finance attached.

Paper
J23

11

FINANCE AND PERFORMANCE MANAGEMENT QUARTERLY MONITORING REPORT

Joint report by the Director of Finance and the Director of Corporate Services attached.

Paper
J24

12

MONITORING THE CPA IMPROVEMENT PLAN 2008/09

Report by the Director of Corporate Services attached.

Paper
J25

13

COUNCILLOR CALL FOR ACTION

Report by the Director of Corporate Services attached.

Paper
J26

14

WORK PLAN

Report by the Director of Corporate Services attached.

Note: A buffet lunch has been arranged for Members in Committee Room 1.

For further information on any of the Part 1 items listed above, please contact Karen Sayer on (01473) 826652 or via email at committee.services@babergh.gov.uk