BABERGH DISTRICT COUNCIL
OVERVIEW AND SCRUTINY (STEWARDSHIP) COMMITTEE
MINUTES OF A MEETING OF THE OVERVIEW AND SCRUTINY (STEWARDSHIP) COMMITTEE HELD IN THE COUNCIL CHAMBER, COUNCIL OFFICES, CORKS LANE, HADLEIGH ON TUESDAY, 17 NOVEMBER 2009
PRESENT: Mr D M Busby – Chairman
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Mrs J Antill
Mr J C Brand
Mr D G Grutchfield
Mr B Riley |
Mr C A Roberts
Mr H N Todd
Mr D M Walton |
Mr L H Young was unable to be present.
Quick Links
44 Declaration of Interests
45 Minutes
46 Petitions
47 Questions from Members
48 Finance and Performance Management - Quarterly Monitoring Report
49 Organisational Assessment and Use of Resources - Corporate Improvement Plan
50 Interim internal Audit and Fraud Team Report 2009/10
51 Review of the 2009/10 Delivery Plan
52 Babergh's Approach to Meeting the Challenge of the New Equality Framework
53 Work Plan
None declared.
RESOLVED
That the Minutes of the meeting held on 22 September 2009 be confirmed and signed as a correct record.
None received.
None received.
The Director of Corporate Services and the Director of Finance submitted a joint report (Paper J133) providing an integrated picture of financial and performance management information for the second quarter of 2009/10.
The Director of Finance presented the report and together with Homira Javadi, Corporate Finance Manager, answered Members’ questions regarding the financial information contained in paragraph 6 of Paper J133.
Jonathan Seed, Senior Policy and Performance Officer outlined the performance information and next steps detailed in paragraphs 7 and 8 of Paper J133and answered various questions from Members.
During the course of the discussion Members expressed concern regarding the number of food establishments listed as not ‘broadly compliant’ with food hygiene law and requested that further information on these be included in the next quarterly report.
RESOLVED
That the key points relating to variations against the 2009/10 National Indicators (NI’s) former Best Value Performance Indicators (BVPI’s) and Local Performance Indicators (LPI’s) be noted.
The Director of Finance submitted a report (Paper J134) detailing the outcomes of the 2008/09 Use of Resources Assessment, the issues that have emerged and the areas for improvement that should be considered for inclusion in the Council’s Corporate Improvement Plan.
During the course of the discussion Members expressed concern with the views of the external auditors and their level 2 or ‘adequate’ 2008/09 Use of Resources Assessment score for Babergh.
RESOLVED
(1) That the Council’s Corporate Improvement Plan reflects the key areas for improvement and actions outlined in the Appendices to Paper J134.
(2) That the Director of Finance be authorised to amend and update the Appendices to include actions relating to the ‘Use of Natural Resources’ KLOE and following further consideration of the specific improvement actions to reflect the outcomes of the Audit Commission’s review of Babergh’s 2008/09 Organisational Assessment for submission to Strategy Committee.
The Director of Finance submitted a report (Paper J135) informing Members of the work undertaken by the Internal Audit and Fraud team for the period 1 April to 30 September 2009.
John Snell, Acting Audit Manager presented the report and answered Members’ questions on it.
RESOLVED
That the content of the Interim Internal Audit and Fraud team report for 2009/10 be noted and endorsed.
The Deputy Chief Executive submitted a report (Paper J136) monitoring progress on achieving outcomes set out in the 2009/10 Delivery Plan.
Members welcomed the report which they found useful and informative and noted that a monitoring report would be submitted to the Committee on a six-monthly basis.
RESOLVED
That the analysis and approach set out in paragraphs 5.4 and 5.5 of Paper J136 relating to variations against the outcome/actions in the 2009/10 Delivery Plan be noted.
The Deputy Chief Executive submitted a report (Paper J137) explaining key features of the Local Government New Equality Framework and seeking approval to the approach being taken by the Fairness and Equal Access Group (FEAG).
RESOLVED
That the approach being taken, and progress achieved, to obtain the “Achieving” level of the New Equality Framework be noted.
The Director of Corporate Services submitted a report (Paper J138) which provided details of the Committee’s anticipated work for the remainder of 2009/10 including any items that may be the subject of call-in procedures.
RESOLVED
That the Work Plan submitted as Paper J138 be noted.
The Committee adjourned for refreshments between 11.30 a.m. and 11.50 a.m.
The business of the meeting was concluded at 1.20 p.m.
Chairman
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